REQUEST FOR TENDERS/Provision of emergency WASH

Date: November 1st,2016
TenderNumber:RequestforTender
SubjectofTender:Al Mortaqa isseeking bidsfortheprovisionof“Provision of emergency WASH response for 2400 extremely vulnerableIDPs in remote and hard to reach areas in Nineveh province”Pleaseseerequestedspecificationsandstandardsbelow.Al Mortaqainvitesbidsfromlegallyregisteredcompaniesabletosupplythefollowinggoods
ProductSpecifications
- Distribution of emergency water (15 l/p).
- installation of water tanks/tap
- Daily water trucking.
- Chlorination (0.2 – 0.5 mg /l) and WQM
- Installation, O&M of latrines and bathing units (1 unit /50 ppl);
- distribution of communal bins
- regular garbage collection and storage
- 400 Basic Hygiene kit distributions as defined by WASH NFI guidance
- Tendersreceivedafterthisdate/timewillnotbeconsidered.
- Offersshouldbesubmittedin
- OffersmustbeprovidedaccordingtoAl Mortaqa’sQuotationFormatand
- Tendererswillsignandreturnallpagesofthespecificationsfor
- Allbiddersshouldincludeacopyoftheirregistration,Taxcertificatesandanydocumentprovinglegalthe
- Paymentmethod:20%50%70%delivery all itemsasagreeduponanddistributedpera
- Aretentionamountof10%ofthetotalwillbeappliedforqualitycontrolforaperiodof2weeksafterthe
- SubmissionofaTenderdoes notguaranteeanaward ofaAwarda contractisentirelyatthediscretionofAl Mortaqa.
- Thequantitiesandspecificationsofthegoodsbelowaresubjecttochange,atthediscretionofAl Mortaqa.
- Suppliersshouldprovidedetailsaboutthespecificationsofeachitem.Photographsshouldbeprovidedwheretheymayassistinjudgingquality
- Suppliersmayoffermorethaneachitemlistedinthequotationtablebelowaslongastheyguaranteea
- Ifforsomereasontheitemsisnotreadilyavailableintherequestedquantity,thesuppliermayofequalofbetterquality/price.
- Oneachsheetpaper,enteroneproduct&priceperrowofforthesameproduct,pleasesubmitadditionalcopiesoftheparticularsheet(s)
- Pleaseprovideunitpricesfortheunitstatedinthe“unit”columnirrespectiveofthepackagingunits
- Inthecaseofanerrorwhenwritingtheprices,pleasediscardthepage.Anyalterations,includingtheuseofcorrectionfluidmayrenderyourofferinvalid
- Queries and requests for clarification of the specification can be made to:
- intheoffersarecompleteandVendorshalladdnoadditionalchargesofanypricestobechargedforGoodsarecompetitivewithprevailingmarketratesanddonotexceedpriceschargedtoothercustomersforasimilarquantityandqualityof
- berequiredtowarrantthattheGoodsarefreealldeficienciesanddefectsinmaterials,designandworkmanshipfortheperiod(1)yearfromthedateAl MortaqaacceptstheGoods,
- SHIPPINGANDstatedintheconditions,allGoodsshallbeshippedfreightprepaidDeliveryDutyPaid(DDP)Destination,andAl Mortaqawillpaynochargeforpacking,boxingwillberesponsibleforlossofdamagetoanyGoodsbeforereceiptbyAl MortaqaatEachpackageofGoodswillcontaindocumentationshowingshipper’sname,contentsofpackage,andtheOrderAcopysentattimeofshipmenttoAl MortaqaattheaddressstatedaswellastotheDestination,if
- TimeistheessenceanddeliveryofGoodsshallbestrictlyinaccordancewiththeinshipmentorotherwiseshallbereportedimmediatelytoAl Mortaqa,andtheOrderpaymentshallbesubjecttoalatearrivalpenaltyifspecifiedonthe Order.Partialdeliveriesmaynotbeaccepted;contactAl Mortaqainadvanceifapartialdeliveryis
- INSPECTIONANDAllGoodsshallbesubjecttoAl Mortaqainspectionandtestatanytimeandplace,includingatplaceofwillmakeavailabletotheAl Mortaqainspectorscopiesofdrawings,specifications,andprocessesapplicabletotheGoodsandshallpromptlyprovideAl MortaqaanyallGoodsaresubjecttofinalinspectionandacceptanceattheDestinationnotwithstandinganyAl MortaqamayrejectandholdatVendor’sexpense,subjecttoVendor’sdisposal,allGoodsnotconformingtothisOrdersamples,
- IfanyGoodsaredefectiveinmaterialotherwisedonotconformtothisoffer,Al Mortaqamay:(a)requireVendortorepairreplaceatVendor’scostanysuchnonconformingGoods;(b)requireVendortorefundthepriceanysuchGoods;or(c)electtoretainandcorrectanysuchGoodswithanappropriatepricereductiontooffsetAl Mortaqa’scostsmakingcorrection(s).Nothing,includinganyfinalinspection,shallrelieveVendorfromitsresponsibilitytocorrectorreplaceGoodsdefectiveasaresultoffraud,recklessnessorlatentdefects.
- Al MortaqaNAME.TheVendorshallnotusetheAl MortaqanameortrademarkspublicityorpubliclydiscloseinformationrelatingtotheOrderwithoutAl Mortaqa’spriorwritten
- COMPLIANCEWITHLAWS.Vendorshallcomplywithalllaws,regulations,anditsperformancehereunder
- VendorwillindemnifyandholdharmlessAl MortaqaanditsrelatedAl Mortaqaentitiesfromandagainstanyclaims,losses,damages,expenses,penalties,causesofactionorliabilitiesarisingfrom:(a)Vendor’sbreachbyanysecrets,patent,trademarkorotherintellectualpropertyrights,or(b)anyotheractsoromissionsofVendor,itsagents,employees,subcontractors,orguests,relatingtoInnoeventshallAl MortaqabeliableforVendor’s
- shallnotassignthisOrderoranythepriorwrittenconsentofAl Mortaqa.
- Validityftheffer:_________________________________(mandatory30da
- TermsDeliveryrequiredinunder12 workingdays (mandatory:Deliveryto Al Mortaqawarehous
- TermsfPayment:____________________(mandatory:20%ofdeliveryf50%fgoods,70%ondeliveryofthetotalremainingquantity,retentiof10%ofthetotalwillbeappliedforqualitycontrolfaperiof2weeksafterthefinaldelivery.)
ResponsibilitiesoftheSupplier
DeliveryLead-time:Deliveryrequiredinunder12workingdaysValidityoftheOffer:30days
SpecificConditions
1. TheclosingdateofthisRequestforTenderisfixedon10/11/2016at17:00(IraqTime)andoffersmustbereceivedbeforethisdate/timeattheaddress:
2.Al MortaqaOffice Ankawa,ErbilCity,Iraq.
5. Biddersaretocopyand pastethe labelattachedtothis tenderto thetenderenvelope.
12.Onrequest,samplesoftheitemsshouldbeavailabletotheAl MortaqaOfficeinErbilwithin24hours.Eachsampleshouldbelabelledclearlywiththecompanynameandthetendernumber.
[email protected] howevertwofulldaysmaybe requiredforresponse
GeneralConditions:
ThefollowingGeneralConditionsareapplicabletoallAl MortaqaPurchases,andbymakingan offertheSupplieracknowledges thattheyhave readandunderstoodAl Mortaqa’sGeneralConditionsandwillbeabletocomplywiththemifselected.
(b)doesnotinfringetherights of any third parties,and(c)arefreeofanylienorencumbrance.VendorwillberequiredtowarrantthatitshallvestalltitleandrightstotheGoodsinCARE.IfnoqualityisspecifiedinthisOrder,theGoodsdeliveredmustbeofthebestqualityasrecognizedbythemarketandconformingtoorexceedingallspecificationsprovidedbyVendor.
lostprofitsorconsequentialorincidentaldamages.AnyactionbyVendoragainstAl MortaqaarisingoutoforinconnectionwiththisOrdermustbecommencedwithinone(1)yearafterthecauseofactionhasaccruedorsuchactionshallbedeemedwaived.
Pleasenote thatnofeeor paymentis requiredtosubmitthisbid.Vendor selectionisperformedseparatelyfromthecollectionofbids.Pleasereportanyirregularities/requestforfeeorsimilarto:
[email protected] Forassistancewithdirections,pleaseseemap, butyoucanalsocall 07511890020
RequestforTenders
Provision of emergency WASH response for 2400 extremely vulnerable IDPs in remote and hard to reach areas in Nineveh province
QUOTATIONFORM |
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DetailsofCompany |
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CompanyName |
CompanySpecialization |
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Representative |
PhoneNumber |
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RegistrationNumber |
EmailAddress |
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CountryofRegistration |
MailingAddress |
TERMSANDCONDITIONSOFTENDER
I,Undersigned ,agreetoprovideAl Mortaqa,ifselected,withitemsansweringtheattachedspecificationsandquoted,accordingtothegeneralandspecificconditions
NameofSupplier’sAuthorizedRepresentative: _________________________________________
AuthorizedSignatureandStamp:
Date:
Provision of emergency WASH response for 2400 extremely vulnerable IDPs in remote and hard to reach areas in Nineveh province |
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water trucking |
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Item |
Capacity (Liter) |
Frequency |
duration |
Rate (tour) $ |
Amount $ |
water tanker (from Erbil to the TLS) |
18000-20000 |
2/day |
30 days |
Chlorination (0.2 – 0.5 mg/L) |
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Item |
Ratio |
Volume |
duration |
Rate $ |
Amount $ |
Chlorine (adding to water) |
0.2 – 0.5 mg/L |
36000 liter/day |
30 days |
Latrines and bathing unit |
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Item |
Dimensions (cm) |
Material |
Qty. |
Rate $ |
Amount $ |
Latrine box |
120*120*200 |
plastic |
48 |
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bathing box |
120*120*200 |
plastic |
48 |
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Lighting unit (solar power) |
12 |
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Ventilator |
20*20 |
plastic |
8 |
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Drain pipes (branch) |
200 |
plastic |
96 |
||
Drain pipes (main) |
1250 |
plastic |
5 |
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Sub-base (for the grounds) |
stone |
5 m3 |
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latrines and bathing unit’s delivery |
96 |
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Installation of latrines and bathing units |
96 |
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O&M of latrines and bathing units |
96 |
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Total |
WASH related NFI Guidance including Hygiene Kits |
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item |
unit |
number |
unit cost $ |
total cost $ |
Specification |
Detergent |
piece |
1 |
200g laundry detergent / person / month |
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Sanitary pads |
pack |
4 |
Sanitary towels, disposable, pack of 10. Ultra-Thin Material: Cotton Shape: Winged Feature: Super |
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Shampoo |
piece |
2 |
Hypoallergenic, PH factor 5.5, bottle 500 ml. |
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Soap |
piece |
6 |
Soap for personal hygiene. Wrapped bar. Non-perfumed, for normal skin. Hypoallergenic, |
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Soap Box |
piece |
1 |
In 2 pieces, boilable plastic. |
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Adult |
piece |
3 |
Adult size, medium hardness, individually wrapped. |
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Child |
piece |
3 |
Children size, soft, individually wrapped |
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Toothpaste |
piece |
1 |
Tube. 450 ml, peppermint flavor (75ml per person per month) |
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Towel (Large) |
piece |
1 |
100% cotton, Size 130cm x 75cm , 340 gsm (a thick bath towel, with rough, loose, uncut pile, very |
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Washing Line |
piece |
1 |
10 m, polypropylene centre, PVC covered |
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Total |
communal bins 400-500 L |
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item |
material |
quantity |
unit cost $ |
total cost $ |
communal bins |
plastic |
20 |
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communal bins delivery |
plastic |
20 |
Water Tanks (stand) |
|||||
Item |
Dimensions (cm) |
Material |
Qty. |
Rate $ |
Amount $ |
Water Tank |
100 dia.*1000 Hight |
pvc |
4 |
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stand |
120*120*100 |
cement block |
4 |
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Taps (2 inch) |
steel |
24 |
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Pipes (2 inch) |
600 |
plastic |
4 |
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Fittings (2 inch) |
plastic |
40 |
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Sub-base (m3) |
stone |
8 |
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Installation of water tanks |
4 |
||||
water tanks (10000 L) delivery |
4 |
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Total |
Sub base |
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item |
quantity |
unit cost $ |
total cost $ |
sub base m3 |
20 |
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Sub-base delivery |
20 |
Soak pits digging |
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item |
dimension cm |
quantity |
unit cost $ |
total cost $ |
Soak pits digging |
dia. 100 depth 600 |
10 |
Basic Hygiene kit delivery |
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item |
quantity |
unit cost $ |
total cost $ |
Basic Hygiene kit delivery |
400 |
Desludging |
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item |
duration/month |
unit cost $ |
total cost $ |
desludging |
3 |