Civil Development

REQUEST FOR TENDERS/Provision of emergency WASH

REQUEST FOR TENDERS

Date: November 1st,2016


TenderNumber:RequestforTender

SubjectofTender:Al Mortaqa isseeking bidsfortheprovisionof“Provision of emergency WASH response for 2400 extremely vulnerableIDPs in remote and hard to reach areas in Nineveh province”Pleaseseerequestedspecificationsandstandardsbelow.Al Mortaqainvitesbidsfromlegallyregisteredcompaniesabletosupplythefollowinggoods

ProductSpecifications

  1. Distribution of emergency water (15 l/p).
  2. installation of water tanks/tap
  3. Daily water trucking.
  4. Chlorination (0.2 – 0.5 mg /l) and WQM
  5. Installation, O&M of latrines and bathing units (1 unit /50 ppl);
  6. distribution of communal bins
  7. regular garbage collection and storage
  8. 400 Basic Hygiene kit distributions as defined by WASH NFI guidance
  9. Tendersreceivedafterthisdate/timewillnotbeconsidered.
  10. Offersshouldbesubmittedin
  11. OffersmustbeprovidedaccordingtoAl Mortaqa’sQuotationFormatand
  12. Tendererswillsignandreturnallpagesofthespecificationsfor
    1. Allbiddersshouldincludeacopyoftheirregistration,Taxcertificatesandanydocumentprovinglegalthe
  13. Paymentmethod:20%50%70%delivery all itemsasagreeduponanddistributedpera
  14. Aretentionamountof10%ofthetotalwillbeappliedforqualitycontrolforaperiodof2weeksafterthe
  15. SubmissionofaTenderdoes notguaranteeanaward ofaAwarda contractisentirelyatthediscretionofAl Mortaqa.
  16. Thequantitiesandspecificationsofthegoodsbelowaresubjecttochange,atthediscretionofAl Mortaqa.
    1. Suppliersshouldprovidedetailsaboutthespecificationsofeachitem.Photographsshouldbeprovidedwheretheymayassistinjudgingquality
  17. Suppliersmayoffermorethaneachitemlistedinthequotationtablebelowaslongastheyguaranteea
  18. Ifforsomereasontheitemsisnotreadilyavailableintherequestedquantity,thesuppliermayofequalofbetterquality/price.
    1. Oneachsheetpaper,enteroneproduct&priceperrowofforthesameproduct,pleasesubmitadditionalcopiesoftheparticularsheet(s)
  19. Pleaseprovideunitpricesfortheunitstatedinthe“unit”columnirrespectiveofthepackagingunits
    1. Inthecaseofanerrorwhenwritingtheprices,pleasediscardthepage.Anyalterations,includingtheuseofcorrectionfluidmayrenderyourofferinvalid
  20. Queries       and       requests       for       clarification       of       the       specification       can       be       made       to:
  21. intheoffersarecompleteandVendorshalladdnoadditionalchargesofanypricestobechargedforGoodsarecompetitivewithprevailingmarketratesanddonotexceedpriceschargedtoothercustomersforasimilarquantityandqualityof
  22. berequiredtowarrantthattheGoodsarefreealldeficienciesanddefectsinmaterials,designandworkmanshipfortheperiod(1)yearfromthedateAl MortaqaacceptstheGoods,
    1. SHIPPINGANDstatedintheconditions,allGoodsshallbeshippedfreightprepaidDeliveryDutyPaid(DDP)Destination,andAl Mortaqawillpaynochargeforpacking,boxingwillberesponsibleforlossofdamagetoanyGoodsbeforereceiptbyAl MortaqaatEachpackageofGoodswillcontaindocumentationshowingshipper’sname,contentsofpackage,andtheOrderAcopysentattimeofshipmenttoAl MortaqaattheaddressstatedaswellastotheDestination,if
  23. TimeistheessenceanddeliveryofGoodsshallbestrictlyinaccordancewiththeinshipmentorotherwiseshallbereportedimmediatelytoAl Mortaqa,andtheOrderpaymentshallbesubjecttoalatearrivalpenaltyifspecifiedonthe Order.Partialdeliveriesmaynotbeaccepted;contactAl Mortaqainadvanceifapartialdeliveryis
    1. INSPECTIONANDAllGoodsshallbesubjecttoAl Mortaqainspectionandtestatanytimeandplace,includingatplaceofwillmakeavailabletotheAl Mortaqainspectorscopiesofdrawings,specifications,andprocessesapplicabletotheGoodsandshallpromptlyprovideAl MortaqaanyallGoodsaresubjecttofinalinspectionandacceptanceattheDestinationnotwithstandinganyAl MortaqamayrejectandholdatVendor’sexpense,subjecttoVendor’sdisposal,allGoodsnotconformingtothisOrdersamples,
  24. IfanyGoodsaredefectiveinmaterialotherwisedonotconformtothisoffer,Al Mortaqamay:(a)requireVendortorepairreplaceatVendor’scostanysuchnonconformingGoods;(b)requireVendortorefundthepriceanysuchGoods;or(c)electtoretainandcorrectanysuchGoodswithanappropriatepricereductiontooffsetAl Mortaqa’scostsmakingcorrection(s).Nothing,includinganyfinalinspection,shallrelieveVendorfromitsresponsibilitytocorrectorreplaceGoodsdefectiveasaresultoffraud,recklessnessorlatentdefects.
  25. Al MortaqaNAME.TheVendorshallnotusetheAl MortaqanameortrademarkspublicityorpubliclydiscloseinformationrelatingtotheOrderwithoutAl Mortaqa’spriorwritten
  26. COMPLIANCEWITHLAWS.Vendorshallcomplywithalllaws,regulations,anditsperformancehereunder
    1. VendorwillindemnifyandholdharmlessAl MortaqaanditsrelatedAl Mortaqaentitiesfromandagainstanyclaims,losses,damages,expenses,penalties,causesofactionorliabilitiesarisingfrom:(a)Vendor’sbreachbyanysecrets,patent,trademarkorotherintellectualpropertyrights,or(b)anyotheractsoromissionsofVendor,itsagents,employees,subcontractors,orguests,relatingtoInnoeventshallAl MortaqabeliableforVendor’s
  27. shallnotassignthisOrderoranythepriorwrittenconsentofAl Mortaqa.
    1. Validityftheffer:_________________________________(mandatory30da
    2. TermsDeliveryrequiredinunder12 workingdays (mandatory:Deliveryto Al Mortaqawarehous
    3. TermsfPayment:____________________(mandatory:20%ofdeliveryf50%fgoods,70%ondeliveryofthetotalremainingquantity,retentiof10%ofthetotalwillbeappliedforqualitycontrolfaperiof2weeksafterthefinaldelivery.)

ResponsibilitiesoftheSupplier

DeliveryLead-time:Deliveryrequiredinunder12workingdaysValidityoftheOffer:30days

SpecificConditions

1. TheclosingdateofthisRequestforTenderisfixedon10/11/2016at17:00(IraqTime)andoffersmustbereceivedbeforethisdate/timeattheaddress:

2.Al MortaqaOffice Ankawa,ErbilCity,Iraq.

5. Biddersaretocopyand pastethe labelattachedtothis tenderto thetenderenvelope.

12.Onrequest,samplesoftheitemsshouldbeavailabletotheAl MortaqaOfficeinErbilwithin24hours.Eachsampleshouldbelabelledclearlywiththecompanynameandthetendernumber.

mosul@almortaqa.org howevertwofulldaysmaybe requiredforresponse

GeneralConditions:

ThefollowingGeneralConditionsareapplicabletoallAl MortaqaPurchases,andbymakingan offertheSupplieracknowledges thattheyhave readandunderstoodAl Mortaqa’sGeneralConditionsandwillbeabletocomplywiththemifselected.

(b)doesnotinfringetherights of any third parties,and(c)arefreeofanylienorencumbrance.VendorwillberequiredtowarrantthatitshallvestalltitleandrightstotheGoodsinCARE.IfnoqualityisspecifiedinthisOrder,theGoodsdeliveredmustbeofthebestqualityasrecognizedbythemarketandconformingtoorexceedingallspecificationsprovidedbyVendor.

lostprofitsorconsequentialorincidentaldamages.AnyactionbyVendoragainstAl MortaqaarisingoutoforinconnectionwiththisOrdermustbecommencedwithinone(1)yearafterthecauseofactionhasaccruedorsuchactionshallbedeemedwaived.

Pleasenote thatnofeeor paymentis requiredtosubmitthisbid.Vendor selectionisperformedseparatelyfromthecollectionofbids.Pleasereportanyirregularities/requestforfeeorsimilarto:

mosul@almortaqa.org Forassistancewithdirections,pleaseseemap, butyoucanalsocall 07511890020

RequestforTenders

Provision of emergency WASH response for 2400 extremely vulnerable IDPs in remote and hard to reach areas in Nineveh province

QUOTATIONFORM

DetailsofCompany

CompanyName

CompanySpecialization

Representative

PhoneNumber

RegistrationNumber

EmailAddress

CountryofRegistration

MailingAddress

TERMSANDCONDITIONSOFTENDER

I,Undersigned                                                                                                                    ,agreetoprovideAl Mortaqa,ifselected,withitemsansweringtheattachedspecificationsandquoted,accordingtothegeneralandspecificconditions

NameofSupplier’sAuthorizedRepresentative: _________________________________________

AuthorizedSignatureandStamp:

Date:

Provision of emergency WASH response for 2400 extremely vulnerable IDPs in remote and hard to reach areas in Nineveh province

water trucking

Item

Capacity (Liter)

Frequency

duration

Rate (tour) $

Amount $

water tanker (from Erbil to the TLS)

18000-20000

2/day

30 days

Chlorination (0.2 – 0.5 mg/L)

Item

Ratio

Volume

duration

Rate $

Amount $

Chlorine (adding to water)

0.2 – 0.5 mg/L

36000 liter/day

30 days

Latrines and bathing unit

Item

Dimensions (cm)

Material

Qty.

Rate $

Amount $

Latrine box

120*120*200

plastic

48

bathing box

120*120*200

plastic

48

Lighting unit (solar power)

12

Ventilator

20*20

plastic

8

Drain pipes (branch)

200

plastic

96

Drain pipes (main)

1250

plastic

5

Sub-base (for the grounds)

stone

5 m3

latrines and bathing unit’s delivery

96

Installation of latrines and bathing units

96

O&M of latrines and bathing units

96

Total

WASH related NFI Guidance including Hygiene Kits

item

unit

number

unit cost $

total cost $

Specification

Detergent

piece

1

200g laundry detergent / person / month

Sanitary pads

pack

4

Sanitary towels, disposable, pack of 10. Ultra-Thin Material: Cotton Shape: Winged Feature: Super
Absorbent Style: Size: Large or 350mm

Shampoo

piece

2

Hypoallergenic, PH factor 5.5, bottle 500 ml.

Soap

piece

6

Soap for personal hygiene. Wrapped bar. Non-perfumed, for normal skin. Hypoallergenic,
wrapped bar. 250 g per person. Long durability.

Soap Box

piece

1

In 2 pieces, boilable plastic.

Adult
Toothbrush

piece

3

Adult size, medium hardness, individually wrapped.

Child
Toothbrush

piece

3

Children size, soft, individually wrapped

Toothpaste

piece

1

Tube. 450 ml, peppermint flavor (75ml per person per month)

Towel (Large)

piece

1

100% cotton, Size 130cm x 75cm , 340 gsm (a thick bath towel, with rough, loose, uncut pile, very
absorbent).

Washing Line

piece

1

10 m, polypropylene centre, PVC covered

Total

communal bins  400-500 L

item

material

quantity

unit cost $

total cost $

communal bins

plastic

20

communal bins delivery

plastic

20

Water Tanks (stand)

Item

Dimensions (cm)

Material

Qty.

Rate $

Amount $

Water Tank

100 dia.*1000 Hight

pvc

4

stand

120*120*100

cement block

4

Taps (2 inch)

steel

24

Pipes (2 inch)

600

plastic

4

Fittings (2 inch)

plastic

40

Sub-base (m3)

stone

8

Installation of water tanks

4

water tanks (10000 L) delivery

4

Total

Sub base

item

quantity

unit cost $

total cost $

sub base m3

20

Sub-base delivery

20

Soak pits digging

item

dimension cm

quantity

unit cost $

total cost $

Soak pits digging

dia. 100 depth 600

10

Basic Hygiene kit delivery

item

quantity

unit cost $

total cost $

 Basic Hygiene kit delivery

400

Desludging

item

duration/month

unit cost $

total cost $

desludging

3

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